RadyVantage

If your student organization fulfills all requirements listed under “Requirements for RadyVantage” and is interested in obtaining endorsement, please complete the following online form: 

• Student Organization RadyVantage Application

Please allow 2-4 weeks for your request to be reviewed by Rady staff. Your student organization will be notified by email with the final status of your application. You can submit room requests as soon as you become an approved RadyVantage student organization.

RadyVantage student organizations can find the current availability of our meeting rooms on the RadyVantage Room Reservation Site. Please review the calendar and pending reservation sheet prior to submitting your room reservation request. 

Submitting a room reservation request does not guarantee approval. The calendar is subject to change. Student organizations are welcome to reserve spaces elsewhere on campus, including through the University Center and Recreation.

Rady classrooms are available to RadyVantage organizations for the following events:

General Body Meetings

• Available Monday through Thursday 5pm - 10pm
• Weekly meetings (also called “simple meetings”)
• Student Organization members only
• Each student organization can submit up to 12 hours of GBM requests per quarter
• Requests must be submitted at least one week in advance.

Medium-sized events (holds 98 or less students)*

• Available Monday through Thursday 5pm - 10pm
• Workshops, Panels, and Recruitment events
• Requests must be submitted at least five weeks in advance.

The UC San Diego Business Council handles all general body meetings and medium-sized events room reservation requests for RadyVantage student organizations. If you have any questions or requests, please email them at BusinessCouncilUCSD@gmail.com.

Large-scale events (holds 99-298 students)*

Approval for large-scale events is based on several factors, such as room availability, nature of the event, and staff availability.

• Conferences and collaboration events
• By application only, may require a room reservation fee.
• Requests must be submitted at least five weeks in advance.
• Inquiries can be directed to undergrad@rady.ucsd.edu

*For medium and large events: Medium and large events include any event outside of General Body Meetings (also called simple meetings), such as those including funding, food, speakers, activities, etc. Per the Center for Student Involvement (CSI), student organizations must have a Triton Activities Planner (TAP) form and/or an Events & Activities Intake form on file to host medium and large events at UC San Diego and Rady. For more information, please visit the Center for Student Involvement website. 

Please understand that submitting a room request does not guarantee room reservation. 

Student organizations are encouraged to utilize the Student Organization Funding Resources webpage prior to requesting funding from the Rady School of Management. The Rady School has limited funding to help support student events and activities that directly serve the business community.

All student organization requests must fall under at least one category for funding consideration:

• Programming Funds
• Operating Funds
• Tournament and Competition Funds

The Rady School will not provide funding for the following:

• Website hosting
• Gifts and giveaways
• Income generating items
• Purchase of supplies
• Rental fees
• Alcoholic beverage services or controlled substances

RadyVantage student organizations who have met the above guidelines can submit their request through our funding request forms. Student organizations are required to submit a Funding Preapproval Request Form prior to purchasing so they are aware of what can be considered for funding.

If the Funding Preapproval Request form is approved, the student organization will be required to submit a Funding Reimbursement Request Form after the purchase occurs. The student organization will be required to provide the following in the request form:

1. Name of requestor/payee (this person will receive the reimbursement directly)
2. Payment receipts for each approved line item listed
3. List of all attendees for the event/activity

The Funding Reimbursement Request Form and all payment receipts must be submitted no later than 2 weeks after the event/activity or the funding commitment may be voided. RadyVantage funds are non-transferable.

• Comply with all Center for Student Involvement (CSI) rules, policies, and procedures, including submitting a Triton Activities Planning (TAP) form at least 21 days in advance of any virtual or in-person event on campus.
• Attend RadyVantage’s Board of Directors meeting twice a quarter (Fall, Winter, and Spring)
• Active participation in annual Rady collaboration events (i.e., Meet the Orgs, Holiday Handshake, etc.).

Room Reservations:

• Submit regular weekly meeting reservations for the quarter to Business Council during week 9 of the PREVIOUS quarter.
• Request to reserve rooms for medium-sized events at least 5 weeks prior to the reservation date.
• Inform the Business Council of any additional meetings at least 7 days in advance.
• Inform the Business Council of cancellations at least 24 hours in advance. Business Council can be reached at BusinessCouncilUCSD@gmail.com.
• For cancellation without notification, the student organization is responsible for any damages in the room during the time of their reservation, even if they were not present.

Conduct:

• For arrival prior to the reservation start time, the student organization members will be quiet and respectful of the classes that are taking place. The organization members must wait outside until the time of their reservation.
• All student organization members must vacate the room by 10 pm.
• All student organization members will be respectful of Rady's rooms and the courtyard.
• When vacating the room, the student organization will be responsible for no trash left behind and projectors turned off.
• NO food or beverages in the rooms at any time. Bottled water is fine.
• Rady Undergraduate Advising staff is unavailable after 4:30pm and Rady’s IT is unavailable after 7:30pm. Student organizations will be responsible for any issues that arise after these times. Please note that there may be graduate staff on site, but they are not available to assist undergraduate students with room reservations (AV, door unlocks, etc.).

Abuse of the rooms and/or failure to comply with these rules may lead to suspension from the RadyVantage program.

• COVID Events & Operations Guide
• Manage Your Student Org
• Financial Processes for Student Orgs
• Planning Your Student Org Event with TAP
• Student Organization Mail, Offices, Websites