RadyVantage Undergraduate Student Organizations

4RadyVantage student organizations can find the current availability of our meeting rooms on the RadyVantage Room Reservation Site. Please review the calendar and pending reservation sheet prior to submitting your room reservation request. 

Submitting a room reservation request does not guarantee approval. The calendar is subject to change. Student organizations are welcome to reserve spaces elsewhere on campus, including through the University Center and Recreation.

Rady classrooms are available to RadyVantage organizations for the following events:

General Body Meetings

• Available Monday through Thursday 5pm - 10pm
• Weekly meetings (also called “simple meetings”)
• Student Organization members only
• Each student organization can submit up to 12 hours of GBM requests per quarter
• Requests must be submitted at least one week in advance.

Medium-sized events (holds 98 or less students)*

• Available Monday through Thursday 5pm - 10pm
• Workshops, Panels, and Recruitment events
• Requests must be submitted at least four weeks in advance.
• You must check to see if your event requires the Triton Reservation and Event System (T-RES) Application. See here for the list of requirements. This needs to be done at least 21 days in advance of any virtual or in-person event on campus. If the Center for Student Involvement requires a T-RES Application, then you must submit one.

The UC San Diego Business Council handles all general body meetings and medium-sized events room reservation requests for RadyVantage student organizations. If you have any questions or requests, please email them at BusinessCouncilUCSD@gmail.com.

Large-scale events (holds 99-298 students)*

Approval for large-scale events is based on several factors as outlined below.

• Large one-time events are by application only and may require a room reservation fee. 
• Submitting a room request does not guarantee room reservation. 
• Requests must be submitted at least five weeks in advance.
• Large events include any event outside of general body meetings and outside business hours. (i.e. conferences and collaboration events).
• Requires submitting a Triton Reservation and Event System (T-RES) Application to host events at UC San Diego and Rady. This needs to done at least 21 days in advance of any virtual or in-person event on campus.
• Requires providing an RSVP list 7 days before the event to guarantee final approval of event space. Please email your RSVP list to undergrad@rady.ucsd.edu.
• Rady Advising staff member must be present to ensure RadyVantage orgs are complying with the conduct rules as well as to ensure support for the org leadership for any A/V, technical issues, door unlocking, etc., which may arise during the event. Please be respectful of staff time as they are required to be on campus and dedicate time to the event outside of normal operating hours and/or assigned on-campus workdays.
• RadyVantage organizations are required to notify Rady Undergraduate advisors and Business Council of any changes for the event as soon as you know of them (i.e. change of time, RSVP number, needing to move the event to a smaller space, etc.).
• Inquiries and updates can be directed to undergrad@rady.ucsd.edu.

We expect RadyVantage orgs to represent Rady well and communicate in a professional and timely manner. It is a privilege for RadyVantage orgs to have a large one-time event request approved as it requires a lot more organization and resources from our staff than an event that falls within normal RadyVantage organization allowed reservations. Therefore, adherence to these regulations is of utmost importance.

• Comply with all Center for Student Involvement (CSI) rules, policies, and procedures, including submitting a Triton Reservation and Event System (T-RES) Application to host events at UC San Diego and Rady. This needs to done at least 21 days in advance of any virtual or in-person event on campus.
• Attend RadyVantage’s Board of Directors meeting twice a quarter (Fall, Winter, and Spring)
• Active participation in annual Rady collaboration events (i.e., Meet the Orgs, etc.).

Room Reservations:

• Submit regular weekly meeting reservations for the quarter to Business Council during week 9 of the PREVIOUS quarter.
• Request to reserve rooms for medium-sized events at least 5 weeks prior to the reservation date.
• Inform the Business Council of any additional meetings at least 7 days in advance.
• Inform the Business Council of cancellations at least 24 hours in advance. Business Council can be reached at BusinessCouncilUCSD@gmail.com.
• For cancellation without notification, the student organization is responsible for any damages in the room during the time of their reservation, even if they were not present.

Conduct:

• For arrival prior to the reservation start time, the student organization members will be quiet and respectful of the classes that are taking place. The organization members must wait outside until the time of their reservation.
• All student organization members must vacate the room by 10 pm.
• All student organization members will be respectful of Rady's rooms and the courtyard.
• When vacating the room, the student organization will be responsible for no trash left behind and projectors turned off.
• NO food or beverages in the rooms at any time. Bottled water is fine.
• Rady Undergraduate Advising staff is unavailable after 4:30pm and Rady’s IT is unavailable after 7:30pm. Student organizations will be responsible for any issues that arise after these times. Please note that there may be graduate staff on site, but they are not available to assist undergraduate students with room reservations (AV, door unlocks, etc.).

Abuse of the rooms and/or failure to comply with these rules may lead to suspension from the RadyVantage program.

• Manage Your Student Org
• Financial Processes for Student Orgs
• Planning Your Student Org Event with T-RES
• Student Organization Mail, Offices, Websites

In addition to the many benefits of being a registered UC San Diego student organization, the Rady School provides the following benefits through the RadyVantage program:

• Use of Rady classrooms for meetings and events
• Listed on Rady website as official RadyVantage student organization
• Promotion of student opportunities and events by Rady Advising Staff
• Funding for student events (Please visit “Funding Requests for RadyVantage Student Organizations” for more information) 

Requirements for RadyVantage:

Student organizations who have met all the criteria listed below may submit an application to request to become a RadyVantage student organization.

• Registered UC San Diego student organization
• Professional organization with business-related focus
• Supported by business-related UC San Diego Instructor
• Provides opportunities for students within the business community

For more information on how to become a registered UC San Diego Student Organization, please visit:

• Current Registered UC San Diego Student Organizations
• Student Organization Registration Categories and Requirements

If your student organization fulfills all requirements listed under “Requirements for RadyVantage” and is interested in obtaining endorsement, please complete the following online form: 

• Student Organization RadyVantage Application

Please allow 2-4 weeks for your request to be reviewed by Rady staff. Your student organization will be notified by email with the final status of your application. You can submit room requests as soon as you become an approved RadyVantage student organization.